Request For Proposal

Routine Maintenance Service

Politan Atlanta 3, llc

COMPANY: Politan Atlanta 3, LLC
PROPOSALS DUE: September 1, 2023

Politan is looking for an experienced HVAC/Equipment service company to provide routine preventative maintenance for equipment located in our store at 4550 Olde Perimeter Way, Dunwoody, GA 30346.  

Standard Scope of Work

·          Verify proper system operation, including thermostat control, compressor crankcase heater operation, unloader operation and unit staging.

·          Confirm system performance by measuring air supply and return temperatures. If cool air delivery is hampered, check for evaporator coil obstructions and/or cleaning needs.

·          Confirm proper refrigerant charge and compressor oil level. Report any refrigerant loss or leaks detected, any potential EPA violations, and corrective recommendations if needed.

·          Check fan and compressor motor reliability by measuring for proper amperage and voltage.

·          Review unit electrical controls, starters, safeties, contactors, relays, fuses, disconnects and wiring for signs of deterioration.

·          Check and tighten electrical connections to prevent loose wire failures.

·          Properly adjust fan belts and replace annually (cost included) to reduce chance of belt drive failure.

·          Replace all air filters with new pleated filters (cost included) to maximize system performance and human health.

·          Check and clean water-cooled equipment strainer(s) to prevent water system debris from interrupting cooling.

·          Check and clean condensate drains and pumps to prevent water leaks and possible system shutdowns.

·          Clean air-cooled condenser coils annually to maximize system energy efficiency.

·          Check blower sections, shafts, bearings, wheels and motors. Lubricate blowers and motors (cost included).

·          Perform seasonal check of heating elements and heat exchangers, flame, ignition, burners, controls, safeties, and draft fan.

·          Provide a detailed electronic report on all work performed, condition of equipment and any further recommendations.

Bid Requirements:

·         Licensed to perform HVAC, Plumbing, and Building Automation services.

·         Available to provide emergency services at all times.

·         Pricing proposal.

·         Starting availability (Target October 1, 2023)

Submit responses to: rfp@politanrow.com